Product Data Manager

About Selecta

Selecta is an innovative global industry leader and food tech pioneer, which runs as a 24/7 food & drink distribution and technology led powerhouse. Selecta provides millions of moments of joy to its end consumers throughout Europe. As such, we are uniquely positioned to address the needs of our clients and their consumers in the new hybrid work environment.

Selecta operates across 16 countries within Europe, serving 12 million people every day. Within the UK we deliver a national service, relied on and trusted by circa 3,500 businesses to serve tasty beverages and snacks at a variety of locations from workplaces to schools, universities and hospitals and everywhere in-between.

Scope of the role:

• Managing individual product & spare parts SKUs lifecycle on all IT systems.
• Create & maintain machine records & pricing in M3.
• Managing product lifecycles within Selecta UK’s Shopify webshop.

• Liaising with key internal stakeholders to ensure that pricing, supply and specification queries are resolved promptly and permanently.

Key Responsibilities:

Data Management

• Manage the full lifecycle of products and parts e.g.
• Creation of new codes in all systems
• Updating of cost pricing in all systems
• Updating codes as and when required e.g. pack size / description change
• Inactivating codes in 2 stages – stop ordering & inactivation
• Creation & maintenance of machine records
• Alignment of codes across all systems – ensuring there is at least 1 field with linking information to cross – reference to another system
• Recording & maintaining a database specific to allergens; nutritional information & product specifications 

Data Sourcing

• Source; verify & retrieve up-to-date, accurate product data from Brandbank, suppliers & other relevant sources
• Upload & transfer data into Selecta’s IT systems & databases

 Data Reviews & Reporting

• Implementing regular cyclical reviews & proactive maintenance and updates of product data
• Ensure product data is backed up to optimise emergency retrieval, if required
• Developing & maintaining regular product data reporting e.g. monitoring new product code requests; deactivation of codes & replacement code information.

Cross-functional engagement

• Liaising with & resolving colleagues queries relating to product data e.g. ensuring barcodes are updated & correct; resolving IT product data errors; providing product specification information via email.
• Liaising with external suppliers where relevant to the management of product data within Selecta.

 Administration and Systems Management

• To maintain accurate, clear, concise documentation and ensure all actions, logs and registers are complete and accurate with entries being made in a timely fashion.
• Develop & maintain ‘how to’ guides & processes for all product data management processes.
• General ad hoc support of all data management requirements across the business.

Requirements

The role requires an experienced data entry administrator with an excellent eye for accuracy & detail.

• Strong intermediate MS Excel skills and good proficient IT skills
• Excellent communication & interpersonal skills
• Strong analytical & numerical skills
• Self-motivated to complete all tasks to a high level and with close attention to detail
• A friendly & professional manner with a calm and focused attitude
• Ability to handle ambiguity effectively, deal with multiple assignments simultaneously and prioritise and organise their work to be able to meet all deadlines
• An enquiring mind, able to cut through to identify root causes of any issues and formulate a plan of action to address the causes
• Proactive character, able to take the initiative and resolve issues swiftly and effectively
• Ability to work with others as an effective, supportive team member
• Experience of working in a service industry with an expectation of high customer service levels
• At least 3 years previous experience within a data administration role, preferably within a FMCG environment.

Applicants must have the Right to Work in the UK permanently. Please apply for consideration- we look forward to reviewing your CV.

In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview. Selecta UK recognises the benefits of a diverse workforce and we therefore welcome applications from all backgrounds and all sections of the community.

Benefits

• 25 days holiday pa + bank holidays
• Security of 5-weeks paid sick leave
• Development opportunities available and clearly mapped career paths
• You’re supported by a strong leadership team

We look forward to receiving your application!

At this stage we can only accept applications for individuals already living in the UK and with the right to work in the UK. In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview. Selecta UK recognises the benefits of a diverse workforce, and we therefore welcome applications from all backgrounds and all sections of the community.