Data Management Assistant

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

JOB PURPOSE

We are seeking a detail-oriented and organized Data management assistant to join our team. The primary responsibility of this role will be to register, manage, update, and maintain information within our project beneficiaries' databases. Additionally, the Data management  Assistant will be tasked with the preparation of salary slips for beneficiaries. This position plays a critical role in ensuring the accuracy and efficiency of our database systems, contributing directly to the success of our project endeavours.

MAJOR RESPONCIBILITIES

Activity

• Contact with beneficiaries’ and collect data and source documents within specified time limits.
• Verify the accuracy of the compiled information through cross-referencing and fact-checking.
• Organize and sort the data according to established priorities.
• Compile, verify the accuracy of, and sort information to prepare source data for entry.
• Enter beneficiaries’ data into databases accurately and efficiently.
• Regularly review and update database records to reflect any changes or new information.
• Collaborate with team members to streamline data collection and entry processes.
• Matching data in the system with the source data.
• Utilize data program techniques and procedures to manage and monitor data effectively.
• Insure proper, centralized and tracked data flow from all project locations

• Conduct field visits prior any planned distribution of cash programming instruments (Vouchers, payroll, paid cards, ATM… etc)
• Verify beneficiaries’ information before generating salary slips to minimize errors.

• Prepare and Review salary slips report accurately and in a timely manner for beneficiaries and ensure accuracy and compliance with relevant regulations.

• Verify beneficiaries’ information before generating salary slips to minimize errors.
• Spot checks, and troubleshooting of collected data to Address any discrepancies or issues identified.
• Provide support and assistance to beneficiaries regarding salary slip-related inquiries or concerns.
• Collaborate with field teams to ensure accurate data collection and reporting.
• Provide support in preparing reports and presentations based on survey findings and field activity monitoring.
• Assist in identifying areas for improvement in data collection processes and procedures.
• Stay updated on best practices and emerging trends in data management and field monitoring techniques.

• Perform other duties/special projects assigned by the project coordinator

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• 1 or more years of full-time technical & professional experience in a similar role.
• Proven experience in data entry, preferably in a similar role.

Required Education, training, license, registration, and certification

• University degree in business administration, computer science, or any related fields
• Knowledge of child protection / child rights
• Computer literate mainly with MSOffice software package
• Good communication skills and ability learn new methods in data management.
• Demonstrable creative thinking and innovation skills
   

Preferred Knowledge and Qualifications

• Proficiency in using spreadsheet software (e.g., Microsoft Excel, Google Sheets) and online forms.
• Fast and accurate typing skills with a high level of attention to detail.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
• Familiarity with database management systems and data analysis tools is a plus.
• Commitment to maintaining confidentiality and adhering to data protection regulations.
• Adaptability and willingness to learn new skills and technologies as needed.

Travel and/or Work Environment Requirement

10% field work

90% office base

Language Requirements

Arabic:  Native
English: Intermediate

Applicant Types Accepted:

Local Applicants Only