Executive Assistant I - Autonomous Operations Group

Join TuSimple and help change the way the world moves.  Together we're making freight transportation safer, more efficient, and more environmentally friendly.

Company Overview

Come join a higher calling and find a deeper purpose!   

As a multi-national Artificial Intelligence Technology Company, we are at the epicenter of the Autonomous Vehicle Universe. Our breakthroughs are leading the industry in autonomous trucking.  

While inventing the framework of Autonomous Driving, our current fleet of autonomous Trucks are helping communities receive much-needed supplies and medical equipment around the clock.  Our people are some of the most talented engineers and contributors who are leaving behind a historic legacy.  

TuSimple was founded in 2015 with the goal of bringing the top minds in the world together to achieve the dream of a driverless truck solution. With a foundation in computer vision, algorithms, mapping, and Artificial Intelligence, TuSimple is working to create the first global commercially viable autonomous truck driving platform!

Job Overview

TuSimple’s Executive Assistant I - Autonomous Operations Group ensures the seamless execution of our Executive(s)’ administrative needs, often anticipating needs and often acting on behalf of the assigned executive(s). 

In this role, the Executive Assistant I oversees complex scheduling and meeting/travel logistics for the assigned executive(s).  The incumbent is responsible for ensuring the executive(s) is well informed of and fully prepared for upcoming commitments, and attends meetings on behalf of the executive(s) to relay messaging, identify action items, and track progress.

The Executive Assistant I must often act independently, under minimal to no guidance, to seamlessly execute complex assignments while utilizing considerable judgment and initiative.

Responsibilities

• Ensures the efficient and effective functioning of the day-to-day activities for the assigned executive(s); anticipates needs and proactively addresses.  
• Works closely and effectively with the executive(s), keeping him/her well informed of upcoming commitments and responsibilities and following up appropriately. 
• Manages and maintains the executive(s)’ extremely active schedule, factoring in the executive(s)’, team’s and business priorities and addressing conflicting needs expeditiously. Makes travel arrangements for frequent travel needs, including: handling complex itineraries with speed and accuracy.
• Oversees meeting logistics through the scheduling of all necessary attendees, booking meeting rooms, preparing meeting agenda and any other required documentation; arranging for beverages and/or meals, preparing meeting rooms, taking meeting minutes, assisting with the clean up after and anticipating conflicts and solving for scheduling issues.
• Prepares presentations, memos, correspondence, organizational charts, spreadsheets, etc., some of a highly confidential nature. Provides support with talks and media communications. Updates and maintains web-pages, dashboards and other databases.  Makes copes, scans documents, collates documents, and files.
• Attends meetings to identify action items and follow up on behalf of the executive(s). Collects and manages various project reports and presents to the executive(s) in an organized manner.
• Understands and presents pending issues to executive(s) to expedite the decision-making process 
• Plans and coordinates events and off-sites, including all logistics and budgetary requirements.
• Provides recommendations for various organizational process improvements.

Experience & Skills - Required

• Bachelor’s Degree in General Education, Business, Management, Operations, or related fields.
• 3+ years administrative support experience
• Proficient in Google Suite (preferred) or Microsoft Office Suite, Atlassian ( Confluence, Jira )
• Established experience maintaining highly complex calendaring and travel logistics.
• Able to maintain excellent attention to detail and accuracy.
• Superior proofreading and editing skills.
• Established proactive and resourceful approach to problem-solving with excellent decision-making capability and ability to to examine interdependency implications.
• Proven ability to handle confidential information with discretion.
• Demonstrated excellence with planning, time-management, prioritization and successful execution of multiple simultaneous assignments. 
• Demonstrated adaptability with addressing various completing demands, while providing the highest level of customer service and responsiveness.
• Exceptional interpersonal, oral and written communication skills.  Capable of listening and obtaining clarification, changing  approach or method to best fit the situation. Able to effectively and confidently work with a wide variety of senior leadership, inside and outside of the organization.

Experience & Skills - Preferred

• MBA strongly preferred
• Bilingual in Chinese (Mandarin) or German

Perks

• Competitive salary and benefits
• 100% Company-paid Medical, Vision, and Dental insurance plans
• Annual Bonus Plan
• Company 401(K) program with Company match
• Company-paid life insurance
• Company-paid education/training
• Company-paid gym membership
• Shape the landscape of autonomous driving
• Opportunity for professional growth and career advancement 
• Daily breakfast, lunch, and dinner while on-site at one of our office locations

TuSimple is an Equal Opportunity Employer. This company does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.