Executive Assistant, AI/ML Programs

The Chan Zuckerberg Initiative was founded by Priscilla Chan and Mark Zuckerberg in 2015 to help solve some of society’s toughest challenges — from eradicating disease and improving education to addressing the needs of our local communities. Our mission is to build a more inclusive, just, and healthy future for everyone.

The Team

CZI supports the science and technology that will make it possible to cure, prevent, or manage all diseases by the end of this century. While this may seem like an audacious goal, in the last 100 years, biomedical science has made tremendous strides in understanding biological systems, advancing human health, and treating disease. 

At the Science and technology team, we build open-source software tools and AI technology to accelerate biomedical research. 

CZI’s work in science includes grantmaking programs, open-source software development, and close collaboration with its partner institutes at the Chan Zuckerberg Biohub Network. The CZ Biohub Network includes the San Francisco, Chicago, and New York Biohubs as well as the Chan Zuckerberg Imaging Institute. CZI also collaborates with institutional partners like the Kempner Institute for the Study of Natural & Artificial Intelligence at Harvard University. Join us in accelerating science.

The AI/ML team is embedded in Science and technology and is chartered to leverage one of the largest computing systems dedicated to nonprofit life science research in the world to advance biomedical research. This new effort will provide the scientific community with access to predictive models of healthy and diseased cells, which will lead to groundbreaking new discoveries that could help researchers cure, prevent, or manage all diseases by the end of this century.

As an Executive Assistant on the AI/ML team, you will support the operations of a team that applies and optimizes state-of-the-art models in artificial intelligence and machine learning to solve important problems in the biomedical sciences aligned with CZI’s mission. You will work on a team responsible for developing and deploying ML models that use data developed by CZI and research partners all for the purpose of contributing to greater understanding of human cell function.

The Opportunity

The Executive Assistant will be responsible for providing high value executive assistant support to the Artificial Intelligence and Machine Learning functions with a focus on the Head of Artificial Intelligence and Head  of Product, Science Technology for CZI.  The scope includes scheduling meetings; managing time; handling or assisting with a multitude of team logistics, such as onboarding, offboarding, Google Groups maintenance; liaising with members of the Leadership Team; and other duties as they arise. This is an opportunity to support a program that interacts with top researchers, technology leaders, grant makers, and others seeking discoveries to prevent, manage, and cure disease. 

The Executive Assistant acts as a liaison and representative for the Science team so the person in this role must have strong communication skills, be able to work independently, and solve problems creatively.  As a member of the Science Operations team, you’ll also help build, grow and continuously improve internal operations for CZI’s Science initiative.

What You'll Do

• Manage an extensive array of administrative tasks for the senior leader(s) that requires you to organize logistics both in advance and with last-minute changes: wrangle hectic calendars and prioritize time, prepare materials, book travel, plan events, etc.
• Serves as an extension to those supported by preparing and editing presentations, memoranda, documents, and widespread communications for use in discussions and meetings. 
• Researches best practices to achieve operational excellence throughout CZI. 
• Removes obstacles to ensure critical deadlines are achieved. 
• Works on frequent and diverse projects and problems requiring the judgment and discretion for obtaining solutions within generally defined practices and policies.
• Ensure the Science team is aligned with CZI by maintaining communication across multiple platforms and calendar scheduling
• Support leadership and other administrative team colleagues build and nurture an inclusive hybrid work environment that values collaboration, open and communication, and recognizes differences in working styles and preferences.
• Coordinate and facilitate effectively across different organizations and individual types, from prominent scientists and business leaders to students and local logistics operations.

What You'll Bring

• 5+ years experience as an administrative or executive assistant, with a strong preference for experience in tech or biotech
• Self-starter with excellent time management skills - ability to manage and prioritize a great deal of information, tasks, and relationships
• Strong interpersonal skills and clear communicator. Ability to work with diverse groups of people, and to form successful relationships remotely
• Ability to react positively and quickly to last minute changes in logistics or needs
• Ability and interests to test and evaluate new tools (specially novel AI tools), to increase efficiency and quality of the team's outputs.  
• Excellent attention to detail and follow-through
• Responsible and conscientious decision-maker with integrity, excellent judgment, and respect for confidentiality and ethics
• Experience with organizations undergoing significant change and the ability to successfully manage through change
• Advanced technology-proficiency; confident communicating virtually and learning new office tools. Experience with Google Apps, Slack, Microsoft Office,  and Salesforce is a plus, able to navigate or learn other platforms as needed.
• Interest in science is a plus!

Compensation

The Redwood City, CA base pay range for this role is $102,000 - $128,000 - $153,000. New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges outside Redwood City are adjusted based on cost of labor in each respective geographical market. Your recruiter can share more about the specific pay range for your location during the hiring process.

Benefits for the Whole You 

We’re thankful to have an incredible team behind our work. To honor their commitment, we offer a wide range of benefits to support the people who make all we do possible. 

• CZI provides a generous 100% match on employee 401(k) contributions to support planning for the future. 
• Annual funding for employees that can be used most meaningfully for them and their families, such as housing, student loan repayment, childcare, commuter costs, or other life needs.
• CZI Life of Service Gifts are awarded to employees to “live the mission” and support the causes closest to them.
• Paid time off to volunteer at an organization of your choice. 
• Funding for select family-forming benefits. 
• Relocation support for employees who need assistance moving to the Bay Area
• And more!

Commitment to Diversity

We believe that the strongest teams and best thinking are defined by the diversity of voices at the table. We are committed to fair treatment and equal access to opportunity for all CZI team members and to maintaining a workplace where everyone feels welcomed, respected, supported, and valued. Learn about our diversity, equity, and inclusion efforts. 

If you’re interested in a role but your previous experience doesn’t perfectly align with each qualification in the job description, we still encourage you to apply as you may be the perfect fit for this or another role.

Explore our work modes, benefits, and interview process at www.chanzuckerberg.com/careers.

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